Job Posting: Office Administrator (Musora)

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Title: Office Administrator
Job Type: Part-Time (15-30 hours/week – Proposed schedule in JD)
Work Location: Lower Mainland, British Columbia
Compensation: $24-27 CAD/hour
Department: Executive
Closing date: As the position is filled

  • Proficiency in the English language (written and verbal) 
  • 5 + years of experience in general office administration, accounting, project mgmt or related roles. 
  • Knowledge and experience in general bookkeeping and accounting.
  • Knowledge and experience working with a strata/strata corporation or willing to learn the legislation involved with strata management in British Columbia. You will become the expert!

Job Description

We’re seeking a part-time Office Administrator to support the Founder (Jared Falk) at Musora Media and a Real Estate Holding Company.

This role is for you if you’re:

  • A Self-Starter. You’re not one to wait until you’re told what to do; you know what needs to be done, and you do it.
  • Organized. Whether it’s managing projects or workflows, you can keep yourself and others organized and love to do so.
  • Adaptable. You thrive in an environment where you can re-prioritize often based on changing needs.

This role may particularly interest you if you have a real estate, strata management, or accounting background.

Who we are (Musora Media)

At Musora Media, we make playing the songs you love easier by combining great teachers, organized lessons, and practical technology with student-centred communities.

Jared Falk founded his first online lesson community in 2003 and has been steadily growing online education communities since then. Over time Musora Media has become a multi-faceted business that includes online media properties, digital and physical products, and an online education platform with over 180,000 students.

While we love all instruments, we currently have communities for drums (Drumeo), piano (Pianote), guitar (Guitareo) and voice (Singeo) within our online membership.

Underpinning all of our efforts are two simple goals: 

  1. Create more musicians
  2. Keep them playing longer

As a team member, you will be responsible for helping us create new musicians and developing a culture of continuous learning and self-improvement.

Position Overview 

The Office Administrator primarily manages a Strata Corporation, a real estate investment company and assists the founder with research and operations.

Key Duties:

Real Estate Holding Company and Strata Management:

  • Support the Founder by designing, proposing, and managing all workflows and assisting in managing a Strata Corporation, a Real Estate Investment company, and the Founder for day-to-day operations.
  • Select and set up accounting software with automated approval technology and migrate existing books from Sage Intacct to selected software.
  • Set up banking with approval technology.
  • Accounts payable and receivable / rent collection. 
  • Managing tenant relations, complaints, and enforcing leases.
  • Payroll & source deductions remittances.
  • GST, PST  & Corporate tax.
  • Monthly Financial Statement reporting, including full balance sheet verification/reconciliations.
  • Annual Financial Statements, including a statement of change in cash position and full balance sheet verification/reconciliations.
  • Annual amortization reporting and supporting documentation (done monthly).
  • Managing and preparing purchase agreements for additional real estate,, performing property searches, property purchase agreements, and liaison with lawyers/banks 
  • Accounting for new real estate purchases as needed (splitting costs between land and building, legal fees, etc.)
  • Creating operating budgets and capital project budgets highlighting possible issues in advance.
  • Managing & coordinating capital projects, including working with owners, contractors, vendors, and tenants.
  • Maintain accurate arms-length commercial leases with all tenants.
  • Ensure adequate tenant and liability insurance *review and alter current policies as needed.
  • Ensuring properties comply with local federal, provincial, and local laws and regulations, including building codes.
  • Annual strata fee payment and special levies and related prepaid/accruals.
  • Determining, invoicing and collecting annual strata fees and special assessments.
  • Tax remittance.
  • Responding to owner and tenant inquiries.
  • Organize strata meetings & maintain accurate records of strata decisions and actions.
  • Organize and manage the maintenance of common areas (i.e. snow removal, garbage etc., electrical room).
  • Organize and manage capital projects as approved by Strata. 
  • Ensure adequate building and liability insurance for common property *review and alter current policies as needed.

Executive Assistant

  • Assist with research on new capital projects. (ie. budgeting, proformas)
  • Assist with running meetings and day-to-day operations

Key Qualifications:


  • Proficiency in the English language (written and verbal)
  • 5 + years of experience in general office administration, accounting, project management or related roles. 
  • Knowledge and experience in general bookkeeping and accounting.
  • Knowledge and experience working with a strata/strata corporation or willing to learn the legislation involved with strata management in British Columbia. You will become the expert!

Skills, Abilities and Other Attributes 

  • Ability to exhibit the Company’s Core Competencies, which include our three core values: Empathy, Passion, and Grit, as defined on our company website.

Work Conditions:

  • Environment: A normal office environment. Since this role is part-time, the proposed schedule could look something like this:
    • Two Full Work Days (8 AM to 4 PM) per week, with a possible Third Full or Half day, or Four Half Days per week. 
    • No matter your regular work schedule, this role may occasionally work outside of normal business hours, so flexibility in your work schedule is important.
    • Flexibility to work in a hybrid role (mixture of onsite and remote work).

What we offer you:

  • $24-27 CAD/hour, depending on experience. 
  • Onsite while onboarding (depends on the individual), and then the possibility to work in a Hybrid role (mix of onsite and remote)
  • Part-time (15-30 hours/week), with the possibility to grow into a full-time role as we expand. 
  • Career Growth. You’re joining a growing team; we care about your career growth! We’re always open to learning what you need to be successful and will do our best to work with you to make that possible! 
  • Learning and Development. We encourage our employees to learn and develop their unique talents and strengths and offer Gallup-Clifton Strengths coaching and workshops.
  • Benefits. Physical & mental health benefits, prescriptions, dental, and vision benefits – we care about our employees and want to ensure YOU have the benefits you need to stay healthy and well.
  • Paid time off. We understand and value the importance of rest and recovery, including time away from work! (Plus, you’ll get your birthday off 🥳.)
  • On-site gym. We have a miniature “iron paradise” you’re welcome (encouraged, even) to use at your leisure. 
  • Onsite SNACKS.  Including an assortment of drinks (alcoholic and nonalcoholic), Cliff bars, fruit, and a delicious assortment of cheeses.

At Musora Media, we want you to bring your unique self to work and play. Please let us know if you require any accommodations at any stage in our hiring process. We will do our best to provide reasonable accommodation. 

Musora Media Inc. is an equal opportunity employer committed to diversity, equity, and inclusion in the workplace. We believe that diversity, equity, and inclusion are a necessity and that all humans have strengths, skills, and abilities that are unique and valuable. We do not permit discrimination or harassment of any kind. This includes all employment practices within Musora Media because we hire based on qualifications and business needs. We truly care about ensuring a transparent culture where everyone feels welcome, heard, and appreciated. 

Please note that while we offer flexible work environments, we are a Canadian company and cannot sponsor visas for this position. You must be eligible to be employed in Canada to be selected, meaning you must be a Canadian Citizen, a Permanent Resident of Canada, or have a valid Canadian work permit. If you have an existing work visa and require certain documentation to assist with renewal, our People & Culture team would be happy to help. 

All offers are contingent upon the successful completion of background checks and/or employment verification results. 

This position is closed and no longer taking applications.

In order to be eligible to apply for any other position, you must be registered on BC JobConnect. 

You can register for the same here.

Please contact if you have any questions or concerns.